Term and Condition

erms and Conditions for Waimairi Toy Library Memberships

These terms and conditions ("Terms") govern the membership and use of services provided by the Waimairi Toy Library ("the Toy Library"). By becoming a member and using the Toy Library's services, you agree to comply with these Terms. Please read them carefully before proceeding with your membership application.

Membership Eligibility:

1.1. Membership is open to individuals and families residing within the Waimairi area or its surrounding regions.

1.2. Membership is available to both children and adults, subject to parental or guardian consent for children.

  1. 1.3. The Toy Library reserves the right to refuse membership to any individual without providing a reason.

Membership Application and Fees:

  1. 2.1. Membership applications can be completed in person at the Toy Library or through an online application process.

  2. 2.2. A membership fee, as determined by the Toy Library, is required upon application.

  3. 2.3. Membership fees are non-refundable unless otherwise stated in these Terms or at the discretion of the Toy Library Committee.

  4. Membership Duration and Renewal:

  5. 3.1. Membership is valid for a period of one year from the date of registration.

  6. 3.2. Memberships may be renewed annually upon payment of the membership fee for the subsequent year.

  7. 3.3. Failure to renew membership within 30 days of the expiration date will result in the termination of membership and the removal of borrowing privileges.

  8. Borrowing and Return of Toys:

  9. 4.1. Members are entitled to borrow toys from the Toy Library's collection.

  10. 4.2. The borrowing period for each toy is two weeks.

  11. 4.3. Members can borrow a maximum of [insert number] toys at a time, subject to availability.

  12. 4.4. Toys must be returned in clean and working condition by the due date. Late returns may result in penalties or suspension of borrowing privileges.

  13. 4.5. Members are responsible for any loss, damage, or theft of borrowed toys. Replacement costs may apply.

  14. Toy Care and Safety:

  15. 5.1. Members are responsible for the proper care and use of borrowed toys.

  16. 5.2. Toys should be used in accordance with the manufacturer's guidelines and age recommendations.

  17. 5.3. Members must notify the Toy Library of any damaged or broken toys immediately upon return.

  18. 5.4. The Toy Library reserves the right to refuse the borrowing of toys to members who have a history of not properly caring for toys.

  19. Privacy and Data Protection:

  20. 6.1. The Toy Library will collect and store personal information provided by members solely for the purpose of managing membership and providing services.

  21. 6.2. Personal information will be handled in accordance with applicable privacy laws and the Toy Library's privacy policy.

  22. Code of Conduct:

  23. 7.1. Members are expected to treat Toy Library staff, volunteers, and other members with respect and courtesy.

  24. 7.2. Any behavior that is deemed inappropriate, abusive, or disruptive may result in the suspension or termination of membership.

  25. Amendments to Terms and Conditions:

  26. 8.1. The Toy Library reserves the right to modify or amend these Terms at any time.

  27. 8.2. Members will be notified of any changes to the Terms via email or through the Toy Library's website.

  28. Termination of Membership:

  29. 9.1. The Toy Library reserves the right to terminate a membership for any reason, including but not limited to a violation of these Terms or misconduct.

  30. 9.2. In the event of termination, any outstanding borrowing fees or penalties must be paid, and all borrowed toys must be returned immediately.


By applying for membership and using the services of the Waimairi Toy Library, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions.


Health & Safety Policy for Waimairi Toy Library

  1. Introduction

At Waimairi Toy Library, we are committed to providing a safe and healthy environment for our members, volunteers, and staff. This Health & Safety Policy outlines our commitment to maintaining high standards of health and safety within our toy library operations. The policy applies to all individuals involved in our activities, including employees, volunteers, and members.

  1. Responsibilities

2.1 Management Responsibilities

Management is responsible for:

a. Ensuring compliance with all applicable health and safety laws, regulations, and standards.

b. Providing necessary resources, training, and information to employees and volunteers to carry out their duties safely.

c. Regularly reviewing and updating the health and safety policy as needed.

d. Investigating and addressing all reported health and safety concerns promptly.

e. Encouraging a culture of safety awareness and promoting best practices.

2.2 Employee and Volunteer Responsibilities

Employees and volunteers are responsible for:

a. Complying with all health and safety policies and procedures.

b. Reporting any hazards, incidents, or near-miss occurrences to management immediately.

c. Using equipment, tools, and materials safely and as instructed.

d. Participating in health and safety training and actively applying the knowledge gained.

e. Promoting a safe and healthy environment for all members, volunteers, and staff.

2.3 Member Responsibilities

Members are responsible for:

a. Following all toy library rules and guidelines to ensure their own safety and the safety of others.

b. Reporting any safety concerns or incidents to the toy library staff immediately.

c. Using toys and equipment as intended, adhering to age recommendations and any usage instructions provided.

  1. Risk Assessment

Regular risk assessments will be conducted to identify potential hazards and assess associated risks within the toy library. The findings of the risk assessments will be documented, and appropriate control measures will be implemented to minimize or eliminate risks. Risk assessments will cover areas such as:

a. Toy safety and maintenance

b. Manual handling and lifting

c. Storage and shelving

d. Fire safety

e. Electrical safety

f. First aid provision

g. Infection control

h. Emergency evacuation procedures

  1. Toy Safety and Maintenance

4.1 Toy Selection

a. Toys will be selected with consideration for age appropriateness, safety standards, and potential hazards.

b. Age recommendations, warnings, and usage instructions will be clearly displayed for each toy.

c. Toys with small parts or potential choking hazards will be clearly labeled and kept out of reach of young children.

4.2 Toy Maintenance

a. Toys will be regularly inspected for damage, wear, or potential safety concerns.  Things to consider include:

  • Risk of injury from moving parts

  • Risk of injury from broken or jagged fixtures

b. Damaged or broken toys will be removed from circulation until repaired or replaced.

c. Cleaning and sanitizing procedures will be implemented to ensure hygiene and prevent the spread of germs.


  1. Emergency Procedures

a. Adequate fire detection and suppression systems will be installed and maintained.

b. Emergency escape routes and evacuation procedures will be clearly displayed and communicated to all occupants.

c. Regular fire drills and emergency preparedness training will be conducted for employees and volunteers.

d. First aid kits, fire extinguishers, and other safety equipment will be readily available and regularly inspected.


  1. Training and Communication

a. All employees, volunteers, and relevant stakeholders will receive appropriate health and safety training.

b. Information and guidance on health and safety matters will be communicated regularly through staff meetings, training sessions, and written materials.

c. Any updates or changes to the health and safety policy will be promptly communicated to all relevant parties.

  1. Incident Reporting and Investigation

a. All incidents, accidents, near misses, and hazardous conditions will be reported to management immediately.  

b. Thorough investigations will be conducted to determine the root causes of incidents and identify corrective actions to prevent recurrence.

c. Incident records and findings will be documented for future reference and improvement.  Accidents should be listed on the Accident Register on Google Drive and an incident report should be completed and saved in the Accident Register folder.

  1. Policy Review

This Health & Safety Policy will be reviewed periodically, or as needed, to ensure its continued suitability, effectiveness, and compliance with relevant legislation. Updates and improvements will be made as necessary to promote a safe and healthy environment for all.